Now Hiring: Program and Events Coordinator

Job Title: Program and Events Coordinator
Positions Type: Part time (up to 25 hours/wk)
Supervisor: Executive Director

Position Summary

The Program and Events Coordinator will coordinate and support program and event logistics, including: speaker engagement, vendor communications, event day implementation, and post- event data processing. The Coordinator will work closely with all staff and  provide support as needed.


As the Program and Events Coordinator, you will have the following responsibilities:

  • Work closely with Executive Director (ED) on speaker program engagements and scheduling
  • Manage event and speaker logistics (catering, venue confirmations, flight/hotel arrangements, speaker and program agenda, etc.)
  • Manage event day staffing and materials
  • Assist marketing/PR coordinator in event promotion through various platforms (i.e. website, emails, brochures, signs)
  • Support ED in development efforts including communications,
  • Communicate with members and maintain membership database to ensure renewals and new member materials are sent out in a timely fashion
  • Maintain, update, and ensure accuracy of CRM database
  • Work effectively on a team with all staff and assist with duties and projects as needed

Qualifications and Expectations

  • A bachelor’s degree in journalism, communications, international studies, marketing or a related field is preferred.
  • Minimum of one year work experience required.
  • Must be highly organized and able to juggle multiple priorities.
  • Strong written and verbal communication skills are a must.
  • Be able to abide by deadlines and work efficiently on a variety of tasks.
  • Promote teamwork by sharing ideas, impressions and suggestions with WAC staff and board members
  • Be flexible and willing to lend a hand with various tasks outside of direct responsibilities.
  • Maintain flexibility and understanding toward delegated assignments and unforeseen programming needs
  • Have flexibility in work schedule to ensure attendance at events
  • Dress professionally and appropriately for all meetings and events.
  • Reliable transportation

About the WAC:

The World Affairs Council of Kentucky & Southern Indiana (WAC) is a non-profit member-based organization whose mission is to promote cross-cultural awareness, education and tolerance through nonpartisan and quality programming on current international issues for the state of Kentucky and Southern Indiana. As a member of the World Affairs Councils of America, the WAC seeks to engage diplomats and experts across diverse fields to inform, stimulate and connect our community to the most pressing international issues of the day and prospects for the future. Through our Speaker Series, International Exchange and Global Education programs, WAC strives to be a leader in global exchange, dialogue and learning.

If interested, please send resume to [email protected].

Now Hiring Drivers

We’re currently seeking one to two experienced, part-time contract drivers. WAC drivers are pivotal to the success of our Visitor Programs and get to regularly engage with our international exchange participants. Drivers must have Kentucky drivers license, pass a background check, and submit driver’s work history. WAC drivers must enjoy engaging with international visitors and be professional representatives of our organization.

Programs and projects can be between 2 days to 1 month, so hours must be flexible. Most programs remain in the local Louisville area, but some programs take place in other parts of the state (in which case room is covered).

WAC provides the vehicle.

Daily Rate – $110/day + food per diem

Interested parties should submit a work history to [email protected]

Become an intern with the World Affairs Council of Kentucky and Southern Indiana!

An internship with the WAC provides students with the opportunity to gain experience in a wide variety of professional areas such as administration, marketing, programming, education, and non-profit development; all while keeping the students intellectually engaged with international affairs through interaction with international visitors, community engagement, and participation in our programming.

The mission of the World Affairs Council of Kentucky & Southern Indiana (WAC) is to promote cross-cultural awareness, education and tolerance through nonpartisan discussions on current international issues. We accomplish our mission by organizing and bringing high-quality international programming to our area.

Internships are offered three times a year—in the Spring, Summer, and Fall—in five different focus areas: Administration, Marketing & Communications, International Visitors Program, Education, and Japanese Outreach. Students may submit to multiple semesters and focus areas in the same application.

Now accepting applications for Summer 2019!

Expectations for all interns:

  • Schedule must be flexible to WAC office hours (Monday-Friday, 9 a.m. – 4 p.m.)
  • Work approximately 15 hours per week for 12 weeks. Hours and start dates are flexible and subject to individual scheduling needs and class credit requirements.
  • Basic knowledge of administrative tasks (i.e. e-mail, answering phones, Microsoft Word and Excel and basic document formatting skills).
  • Casual dress unless assisting with meetings or events in which professional attire is appropriate.
  • Promote teamwork by sharing ideas, impressions, and suggestions with WAC staff.
  • Enjoy the volunteering and cross-cultural experience!

Focus: Administration

  • Prepare various spreadsheets as requested
  • Maintain record and filing (virtual) of membership and program resources
  • Assist in event preparations and logistics
  • Answer the phone and make calls to vendors as requested
  • Preparing documents for meetings – copying, collating, ensure good presentation, etc.
  • Work with Executive Director and other staff on specific administrative tasks as assigned

Focus: Marketing and Communication

  • Support planning and development of programs.
  • Participate in discussions about ideas to improve marketing outreach.
  • Assist with brochures, flyers and other marketing materials.
  • Support public relations efforts including press releases, newspaper editorials, email blasts, publications, and mailings for other special events.
  • Perform administrative tasks as assigned.

Focus: International Visitors Program

The Visitor Program Internship will prepare students to enter their career fields, including: international affairs, political science, nonprofit management, international business, and much more. Visitor Program Interns will help with drafting official project proposals, project implementation, and have the option to engage face-to-face with our international guests.

  • What YOU can expect:
    • Gain experience working on U.S. Department of State programs
    • Entry into the network of two nationally revered international affair networks: World Affairs Councils of America & GlobalTies U.S.
    • Professional work experience in international relations and diplomacy
    • Free admittance to World Affairs Council event programming
  • What WAC expects from you:
    • Minimum three month commitment, with longer, more intensive options preferred
    • 20 hours per week (in office and remotely)
    • Professional work ethic
    • Excellent research abilities
    • Strong writing skills and attention to detail
    • Passion for international exchanges
  • Download the International Visitor Program Internship flyer

Focus: Education

  • Research education programs from across other councils in the US.
  • Work closely with the Executive Director in developing a global education program.
  • Assist in work related to proposed Education Consortium.
  • Reach out to relevant stakeholders for education efforts as requested.
  • Perform other tasks as assigned.

Focus: Japanese Outreach Initiative

  • Research and set-up contacts for possible outreach
  • Develop programs and workshops for outreach to schools, businesses, and NGOs
  • Assist with the Konnichiwa, Summer! Japanese Jamboree Summer Camp for students
  • Attend and staff workshops and programs as necessary

To apply to become an intern with the World Affairs Council of Kentucky & Southern Indiana, please fill out and send the Internship Application, your resume, and cover letter to [email protected] with “Internship Application” as the subject line, or mail it to World Affairs Council, 2500 Montgomery Street, Suite 6, Louisville, KY 40212.