We are seeking a globally-minded, detail-savvy, and people-centered Exchange Program Manager to lead our international visitor programs—both virtually and in-person. The role includes designing professional exchanges, managing group logistics, and strengthening partnerships with local leaders and organizations.

This is a great opportunity for someone who thrives in fast-paced, mission-driven environments and wants to make a tangible impact connecting Kentucky and Southern Indiana to the world.

Location: Louisville, KY (Hybrid)
Position Type: Full-Time, Salaried
Start Date: Open until filled; priority deadline August 8, 2025
Compensation: $40,000/year + flexible benefits package

Key Responsibilities

Program Management (50%)

• Design customized, high-quality itineraries on themes ranging from community engagement to counter extremism to advancing economic development and preserving cultural heritage

• Coordinate all travel, lodging, transportation, and hospitality for delegations

• Serve as the lead liaison between WAC and visitors during their stay

• Represent WAC with professionalism in cross-cultural settings

Proposal & Grant Writing (20%)

• Write compelling proposals for U.S. Department of State-funded exchange opportunities

• Communicate regularly with national program partners in Washington, D.C.

• Collaborate with peer councils nationwide to share best practices

Program Operations (20%)

• Track program budgets and reconcile expenses for invoicing

• Maintain program databases and visitor contact records

• Lead post-program communications and alumni engagement

• Supervise interns and volunteers; streamline program administration

Community Engagement (10%)

• Cultivate relationships with local leaders, nonprofits, and businesses to serve as speakers, hosts, or partners

• Recruit and coordinate with homestay families and hospitality volunteers

What You Bring

• Minimum of 2 years of professional experience in program coordination, logistics, education, hospitality, or related fields

• Strong project management, time management, and multitasking skills

• Excellent communication and interpersonal skills across cultures

• Proficiency with Zoom, Microsoft Office/Google Suite; CRM or database experience is a plus

• Ability to work independently and on a small, collaborative team

• Willingness to work some evenings/weekends and travel locally (valid driver’s license required)

• Enthusiasm for WAC’s mission and international engagement

We welcome applicants from all backgrounds and industries—especially those with proven skills in event planning, logistics, or customer service.

Growth & Commitment

This position offers a clear pathway to grow as programs expand. A minimum two-year commitment is expected, as continuity and trust are central to the visitor experience and community partnerships.

Benefits & Work Culture

• Flexible schedule based on program demands (e.g., time off after long program days)

• Your choice of employer-matched 401K or health insurance supplement

• Annual professional development stipend for travel, conferences, or training

• Hybrid work setup with collaborative office space in Louisville’s Portland neighborhood

• Mission-driven, community-connected team culture
  

Apply Today!

Please email a combined PDF of your resume and cover letter to xy.zhao@worldkentucky.org with the subject line:  "Exchange Program Manager Application."

Applications will be reviewed on a rolling basis. For priority consideration, submit by August 8, 2025.

WAC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive, welcoming environment for all employees and program participants.